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Frequently Asked Questions-Deceased Employee

 

  1. How to change the Basic pay and Service History of Deceased Employee in SPARK?

The Basic pay change and Service History change of the Deceased employee can be done only after the death is marked.

  1. To correct the Deceased employee basic pay: – Salary Matters >> Processing >> Arrear >> Salary Arrear >> Salary Arrear –> Retired Employees >> Edit Present salary option.
  2. To correct the deceased employee service history: – Salary Matters >> Processing >> Arrear >> Salary Arrear >> Salary Arrear –> Retired Employees >> Edit service history option.

 

  1. How to process Salary of Deceased employee in Spark?

Salary for deceased employee can be processed through:

  1. salary matters>> processing>> monthly salary processing (deceased employee)
  2. To enter the claim details : Accounts>> claim entry >>nominees (nature of claim as salary of deceased employee)

NB : verify the processed amount displayed in the claim and which can be equally distributed to nominees.

  1. Claim approval>>regular/employee with spark id/ nominees ( DDO may do claim approval)
  2. Make bill from approved claims
  3. E submit the bill
  4. How to process multiple month salary of Deceased employee?

Multiple month salary can be processed via :

  1. Salary matters>>>> processing>> multiple month salary >> multiple month salary processing-deceased employee
  2. Claim entry : Accounts>> claim entry >>nominees(nature of claim as salary of deceased employee)

NB : verify the processed amount displayed in the claim and which can be equally distributed to nominees.

  1. Claim approval>>regular/employee with spark id/ nominees
  2. Make bill from approved claims
  3. E submit the bill
  4. How to process Salary Arrear of deceased employee?

 

Salary arrears can be processed via

  1. salary matters>>>> processing>>Arrear>> Salary Arrear>>Salary arrear-retired/deceased employee
  2. Claim entry : Accounts>> claim entry >>nominees(nature of claim as salary arrear of deceased employee)

NB : verify the processed amount displayed in the claim and which can be equally distributed to nominees.

  1. Claim approval>>regular/employee with spark id/ nominees
  2. Make bill from approved claims
  3. E submit the bill

N B : If none of the arrears on account of 10th Pay Revision is processed till date, then the same could be generated as salary arrears in 10th Pay Revision Arrears rate. Kindly refer the Circular No. 57/2022/Fin dated 11/07/2022.

  1. How to process DA Arrear of deceased employee in spark?
  2. salary matters>>>> processing>>Arrear>> DA Arrear >> DA arrear retired/re-employed/deceased employee
  3. Claim entry : Accounts>> claim entry >>nominees(nature of claim as DA Arrear of deceased employee)

NB : verify the processed amount displayed in the claim and which can be equally distributed to nominees.

  1. Claim approval>>regular/employee with spark id>> nominees
  2. Make bill from approved claims
  3. E submit the bill
  4. How to process 11th Pay revision Arrear of deceased employee in spark?
  5. salary matters>>>> Pay fixation-11th Pay revision >>Pay revision Arrear>>Pay revision Arrear processing(Deceased)
  6. Claim entry : Accounts>> claim entry >>nominees(nature of claim as Pay revision Arrear of deceased employee)

NB : verify the processed amount displayed in the claim and which can be equally distributed to nominees.

  1. Claim approval>>regular/employee with spark id>> nominees
  2. Make bill from approved claims
  3. E submit the bill

 

  1. How to process promotion of deceased employee in spark?

In case of state subordinate:

  1. Service matters>> promotion/Grade/Reversion>>Generate promotion order (retired employee)
  2. Pay fixation on promotion : Service matters>> promotion/Grade/Reversion>> Pay fixation on promotion (Retired employees)

In case of Gazetted:

For regular promotion: CTC can be forwarded from DDO login to AG

For TBHG/Ratio based promotion: Data can be forwarded from DDO login to AG

  1. How to process Terminal surrender of deceased employee in spark?
  2. Claim entry>>nominees>> nature of claim as Terminal Surrender of leave
  3. Make bill from approved claims
  4. E submit the bill
  5. Some bills may not be listed in the option “Cancel processed Salary/Arrear”. In such cases, how can we cancel the processed salary/arrear of deceased?
  6. Please verify whether the bill is E-Submitted or not

(Accounts>> Bills>>View prepared contingent claims)

NB: If the bill is E-Submitted, it will not be available to cancel anywhere

  1. If not E-Submitted, please check whether the bill is in “make bill” status or not?

If so, then the bill will available to cancel in option

Accounts>>Bills>>cancel bills

  1. After cancellation, the bill will be available in cancel processed bill

Accounts>>Claim entry>>Nominees (please select the grid and delete the same)

  1. Finally, cancel from processed salary

Salary Matters>>Processing>>01.Salary>>Cancel processed salary

  1. Arrear>> Cancel processed arrear.
  2. How to add Income Tax in the pay revision arrear/salary arrear of deceased employee?

Accounts>>Claim entry>>Nominees (please select the nature of claim as income tax deduction)

  1. How to apply PF closure application of deceased employee in Spark?

Salary matters>> Provident Fund(PF)>>GPF closure application

(select option Employees Expired/Retired/VRS/Dismissal/Invalid Pension/Transfer of Balance / Termination/ Resignation/ Dismissed from Service/ Removed from Service/  Compulsory Retirement as Penalty/ Retirement on Compensation Pension/ Resignation for joining PSUS / Autonomous bodies)

  1. Types of bills can be prepared using claim entry nominees?

Claim entry>> nominees

  • bonus of Deceased employee,
  • Deputed employees’ pension contribution,
  • FBS benefits,
  • Festival allowance of deceased employee
  • GIS withdrawal,
  • LTC final,
  • Medical reimbursement/Medical Advance settlement,
  • PF closure/Residual PF
  • Refund of excess remittance of HBA
  • Refund of excess remittance of Motor Conveyance Advance
  • Refund of excess remittance of Personal Computer Advance
  • Remuneration Bills of employees of other offices
  • TA Final Claim
  • Temporary Advance of eased employees
  • Terminal Surrender
  • Terminal Surrender arrear
  1. How to correct the bank account details of nominees of deceased employee in Spark?

Accounts>>Bank accounts correction

  1. What action to be taken, when an employee marked death while he/she is alive?

If an Employee Retirement nature is incorrectly marked as “Death”,As per Circular 64/2019 dated 01/07/2019, take up this matter to government through the proper channel. The Circular is available on the Website “info.spark.gov.in”

  1. How to process Pay revision arrear of an employee who encashed salary before revamping the module?

Please enter the encashed claim bills, use the manually drawn option through the menu — Salary Matters—>Manually drawn,  for the corresponding months. Then do pay fixation(2019) and also process pay revision arrear(2019) in the deceased employee option.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Spark PMU